KPB Meeting Minutes 

Robert     Cabrera

Interim Executive Director  & 

Litter Coordinator

 February 14, 2018

 MEETING CALLED TO ORDER: Jud @ 0830

PRIOR MEETING MINUTES: Reviewed and accepted

FINANCIAL REPORT OF PROGRAM ACCOUNT:  Reviewed and accepted

BUSINESS:

Ø OLD BUSINESS

o Robert

§ Waste Industries – donating $500 towards the ‘clean-up’ at 2 locations

· Trail head @ Chamber of Commerce & Tara Drummond Memorial  Park

o Friday, March 23 @ (time TBD)

o Master Gardeners will decide what will be planted

§ By-Laws / job descriptions (Nancy) 

· Nancy/Erica will be working on the  KPB job descriptions to match the Keep America Beautiful (KAB) job descriptions

o Jud

§ No response from Scott Green regarding applying for a 501©3 status for KPB

Ø NEW BUSINESS

o Cynthia

§ Submitted her resignation to Jud / but will continue to volunteer

§ Willing to remove ‘less than 10 tires’ – notify her after index ride

o Robert

§ Will be making a video for PCTV23 / about what KPB is doing

§ Wants commissioners involved in GAC

· Clean-up on the Silver Comet Trail locations (within each post)

o Post 1 –

o Post 2 - 

o Post 3 – Vernon Collette / Caboose

o Post 4 – 

o Post 5 – 

§ Calendar / Dates

· FLASH TRASH MOB

o March 16 – Dallas / 2:30 – 3:00

o March 20 – Hiram / 12:30 – 1:30 @ Ben Hill Strickland Sr. Mem. Park

o March 23, 24 – Dallas Health Fair

o April 11 – meeting at Georgia Highland College (GHC) 4th floor board room

§ Earth Day @ GHC immediately following the meeting

§ Each organization can have a table

o April 21 – Shredder Event – April 21 @ New Season Church / 9am – noon

o May 4 – STEM Day @ Hiram Elem.

o May 5 – Great American Clean-Up (GAC)

o Jud

§ Asked/presented Bob Banks as a Post 3 Representative

· Nancy will speak to Commissioner Collette about nominating him

§ Litter Index Ride on March 14 @ 8am

· Meet at this building / using 2 vehicles / Invite your commissioner

· CC Tire Recovery (Cynthia) is offering, after the Litter Index, the recovery and disposal of up to 75 units (tires) / Units must be visible from road side and be at least 3- to 10 units per location for feasibility – please inform her if you find any tires

o Erica / Clifford

§ The purchase of a thumb drive to maintain KPB information (Jud will supply by next meeting)

§ Shredder Event – April 21 @ New Season Church / 9am – noon

· *tax season is over / Hardee’s will supply breakfast

o Mary Carol

§ Christine Murphy (Upward Bound Math/Science @ HHS & EPHS)

· May 5 Event – may volunteer with GAC?

ADJOURNMENT: There was a motion to adjourn by _Joey___, the motion was seconded by _Cynthia_ and approved unanimously @ 0940.

NEXT MEETING: March 14 will be our ‘Litter Index Ride’ - starts   8:00am

Minutes approved as presented_____________ Minutes approved as ____________

With Changes _________

Jud Sewell – President   Date   Nancy Hightower – Vice President     Date

__________________________________

Clifford McGrady – Secretary  Date

*AFTER THE MEETING NOTE

v Clarification is needed, from Tommy Leonard, regarding the KPB budget of $5,000.00. It is requested that he attends our next regular meeting

KPB Meeting Minutes

CALL TO ORDER:  By Jud @ 0830

READING OF PRIOR MEETING MINUTES: 

Minutes presented for approval

NOTE - Remove Cynthia from the distribution list

Motion to approve, with correction, made by Nancy and seconded by Erica 

(All voted in favor to approve)

Approved _X

READING OF FINANCIAL REPORT:  

Report presented for approval

Motion to approve made by Clifford and seconded by Mary Carol

(All voted in favor to approve)

Approved _X

NEW BUSINESS: 

Jud donated 2 thumb drives to KPB (1 for secretary & 1 for treasurer)

Finalize Great American Clean Up Plans/Locations  (May 5th / 9a – 11am)

Post 1 - Jud contact Interrool as a location

Post 2 – Tara Drummond Park / Erica & Joey

Post 3 – Caboose / Nancy, Clifford & Sybil

Post 4 - *Robert will talk with Commissioner Crowe about the location (Burnt Hickory Park??)

INVITATIONS – Mary will send out ‘EventBrite’ notices – via social media

· Start / Finish Times

Each location can ‘do whatever’ they desire

· Clean Up locations for all Posts

We are asking for each post commissioner to attend

§ Vernon Collette - will attend

§ Tony Crowe - 

§ Dave Carmichael - 

§ Todd Pownall – 

· Supplies 

Each location will let Robert know what they need

Pickers / gloves / trash bags / shovels / rakes / give-away bags / KPB signs

COST OF PLANTING @ TARA DRUMOND ($250) WILL BE COVERED BY KPB INITALLY AND THEN REPLACED BY THE DOANTION FROM WASTE INDUSTRIES

Motion made by Mary C and seconded by Nancy

Tara Drummond and Chamber Trailhead project - will suggest these become part of the Great American Clean Up 

Waste Industries is still committed to donate

· 501©3 updates (Jud)

The county does not want to establish a non-profit account

They gave him the name of Jim Mitchner as a possible source to get it done for us

· Board members are ‘expected to donate’ to the board

· Bank Account (Jud)

Motion made (Mary) to establish an account at Wells Fargo & get a re-usable gift card for Robert, second by Nancy

Open an account at Wells Fargo (Hiram)

2 signatures

*Loadable Visa Card

- We set criteria for usage / storage / 

- Robert submits budget for use / then we approve

Reschedule Shedder Event

· Check on June 9th

Training Costs – 

$5,000 Budget explanation from Tommy – he is not available

- Training was paid for by the county (training/hotel/per diem)

Additional items
 

JUD REQUESTED DATA ON CITATIONS TO PRESENT TO COMMISIONERS

TEE-SHIRTS – costs will come from KPB / $210 / 24 shirts / second order for board member sizes / Jud will take payment to vendor today

VOTED – Motion by Joey, seconded by Nancy

Mary will establish ‘mid-meeting’ communication process

- Establish event SOP / Jud

- HOLD HARMLESS FORM (reestablish/put online)

MEMBER INPUT & ANNOUNCEMENTS:

Nancy – 

VOTE – to amend the by-laws /

Motion made by Mary and seconded by Erica to make Joey & Cliff part of the board

JOEY & CLIFF were not members of the By-Laws (officially)

ADJOURNMENT – Joey made a motion to adjourn @ 1000, and it was seconded by Mary C