About KPB

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FINANCIAL REPORT:     Approved__X__

Executive Director/Litter Coordinator Report

OLD BUSINESS: 

1) Great American Cleanup updates-Trash Flash Mobs. Robert-We had several of these planned, weather interfered with 2 of them. They will be scheduled at a later date. Two others are that we completed are; one- Planting at Braly Park there were 8 of us; two- Earth Day GAC in Dallas with GHC & Dallas. 32 picking up trash & 3 cooking plus Robert at the table.   

2) KPB Board directory- Mary Carol shared the current Commission Directory: Excel spreadsheet attached as it stands. Recent resignations: Joey Collings and Sybil Williams. Today is Erica Wilson’s last meeting, as she is moving into a new position in the private sector. We are grateful for her years of service! 

3) Updates from BOC evaluation of Bylaws-Tommy

4) Update on Trash Task Force-Tommy shared that the TTF is composed of Trevor Hess, Marshall, George Jones, DOT, Scott Greene, BOC Director of Operations, David Carmichael, Commission Chair, Jeff Harkins, BOC Media Coordinator, along with Tommy and Robert. 

5) April-Shredder Event April 17-9899 lbs.- shredded- 302 contacts, 23 Volunteers, 178 vehicles, Cliff is working with New Season Church to confirm the date for an October, 2021 Shredder event. 

6) Paulding County Today-Filmed Enviroscape with County Media Team, Nancy, Robert, and 9 Homeschool students with 3 parents (12 total)

NEW BUSINESS:

1. New Commission Member: Mike Hyden

2. Motion was made by Jud for Robert to purchase needed supplies including: 2 tables, 2 Heavy Duty Tents (with KPB Logo), tent weights, Digital Media Frame and battery pack for programming, Supplies for outreach including pens, pencils, t-shirts, rain gauges, and other appropriate marketing materials, and name badges for commission members.  Seconded by Amy S. All approve.

3. Tommy L. moves that we sponsor the Glow Run organized by Paulding Public Safety Appreciation Committee at the $350 level. Run is June 4 at 9 pm. Sponsorship adds us to the t-shirt, and gives us space for an outreach table at the event. Erica W. seconds the motion, all approve. 

4. Jud motions to appoint Curtis Miller as our treasurer to replace Erica Wilson. Amy seconds and all approve. 

5. Member areas of interest-Passion Project Identification-Jud gave all members a homework assignment to be prepared to share their area of interest and begin organizing a project related that can be done within their Post or at outreach events (like the Saturday morning Farmers Market).  

6. Plan for 2021 Farmers Market Table-Sign up to help! Saturdays, 8 am – 12 pm at Regions Parking Lot-Let’s plan to help promote and increase our outreach!

Date

Volunteer(s)

May 15

May 22

Nancy Hightower

May 29

June 5

Jud Sewell

June 12

June 19

June 26

Paulding Master   Gardeners-Christen Thomas-

July 3

July 10

Paulding County Master   Gardeners-MC Sheffield-

July 17

July 24

Paulding County Master   Gardeners-Christen Thomas-

July 31

August 7

August 14

August 21

August 28

7.  Commission has noted some appointed members do not seem to be able to participate in meetings/activities, i.e. Youth in school. Perhaps we should recommend that appointees must be 18. Tommy L. will approach the Board of Commissioners regarding this item. Others who cannot get away from work for meetings-We can consider a digital piece to the meeting. To continue to create interest in youth we will cultivate existing ties to High Schools and try to create HS KPB clubs. This will need Commission member commitment to meet with students at schools when this opportunity opens up again. 

Upcoming events

1) Farmers Market

2) Home Group- tour of recycling (May 12 & May 19)

3) Farmers Market cleanup on Fridays 

4) Clean ups BOC groups

5) Private cleanups for scouts TBD

6) Cleanups with Home School groups (2) TBD

7) Cleanup with veterans group TBD

8) Cleanup N. Paulding Mom’s group TBD

These are the fiscal year numbers for KPB from July 1, 2020 through May 10, 2021 remember this covers EVERYTHING we do:                                                               

9) Number of Events-                  184 

10) Number of volunteers-            1,083

11) Number of volunteers hours-  3,189

12) Number of participants-         6,758

Curtis Motioned to adjourn at 9:42. Tommy seconded. All in favor.
 

NEXT MEETING: June 10 @ 8:30 a.m. No July Meeting. 

Minutes approved as presented_____________  Minutes approved with changes _________

Jud Sewell – President   Date   Nancy Hightower – Vice President   Date

__________________________________ 

Mary Carol Sheffield– Secretary  Date 

CALL TO ORDER: Jud Sewell, President, Motion to begin at 8:30 am from Steve Kaecher, Seconded by Bob Banks

APPROVAL OF PRIOR MEETING MINUTES:    Approved_X___

FINANCIAL REPORT:    No Report

OLD BUSINESS: 

1) Updates on Supplies purchased-Robert – Ipad, Tent with logo, giveaways purchased. Working on Tables and bags (trying to secure recyclable bag). 

1. Glow Run Review-June 4. Robert reports good event-may help with setup rather than do an event table next year-340 participants

2. Member areas of interest-Passion Project Identification-

a. MC-Water Quality/Water Conservation/Litter prevention

b. Nancy-Enviroscape and new ideas for Identity Safe Data Event (Shredder rename), Tool Shed for loaning to groups, Hazardous Waste Collection Days

c. Bob-Wildflower project in collaboration with Elrod’s Expand

d. Bubba-Involving Children in Outreach 

e. Jud-Litter Enforcement/Beautification

f. Amy-Beautification/Restoration

g. Steve-Involvement in County Improvement-Participation and getting others involved

3. Plan for 2021 Farmers Market Table-Sign up to help! Saturdays, 8 am – 12 pm at Regions Parking Lot-Let’s plan to help promote and increase our outreach!

Date

Volunteer(s)

June 5

Jud Sewell

June 12

Bob Banks

June 19

June 26

Paulding Master   Gardeners-Christen Thomas-

Pollinators

July 3

July 10

Paulding County Master   Gardeners-MC Sheffield-

Pressure Canner Lid Testing/Vegetable   garden Trouble shooting

July 17

Curtis and Tiffany Miller

July 24

Paulding County Master   Gardeners-Christen Thomas-

July 31

August 7

August 14

August 21

August 28

5) KPB Board directory- Mary Carol – Still need information from members who have not attended board meetings recently. 

6) Updates from BOC evaluation of Bylaws and TTF-Robert gave TTF update-4 PSAs planned in coordination with Jeff Harkins and County Media Team. Scripts shared. Robert could use folks so help with roles! Be a star on Friday June 11. Also TTF Survey is forthcoming. Have created online reporting Tool: 

7) Commission member attendance-Considering altering meeting schedule to accommodate participation of those who do not attend-Jud will reach out to see if these members have availability for evening meetings. 

NEW BUSINESS:

4. New Commission Member: Amber will join us when she completes her City of Hiram onboarding. 

5. Litter Index Update-Robert notes that things are looking good through cleanups he has done with County groups and the Trash Task Force

6. Jud motions that we plan to spend $100 to purchase plants for the Chamber Trailhead area for a beautification project. MC and Bob will evaluate site and recommend some plants for the area. 

7. MC will schedule 4-H Rivers Alive Event with Josie Davis, 4-H Agent and Georgia EPD for Fall date. Will work with Robert to secure a date for second KPB hosted Rivers Alive cleanup if desired. 

Litter Coordinator Report

DESCRIPTION JULY 1 2019- JUNE 30 2020  JULY 1 2020- JUNE 8 2021

Number of events: 239 204 (23 more) 

Number of Volunteers: 555 1,314

Number of Vol Hours: 1,633 4,258

Number of Participants: 3,110 8,752

Total Benefits: $40,319 $106,236

Total Costs: $10,961 $15,858

2) iPad Secured for use at events to share digital information and collect information. 

3) GHC- class (Christina Henggeler)-Working on curriculum.

4) QR Code generated that leads directly to KPB website. 

5) Farmers Market

6) Tire Grant update-Working with contractors on the bidding process now. 

7) Airport- possible project-remove trees that have been cut. Work with inmates. Bubba has offered to inquire with the City of Dallas about equipment for this purpose and the help of City of Dallas employees. 

8) City of Dallas cleanup at Sara Babb (6 other groups to do cleanups)-June 25, Time TBD, probably in the afternoon, collaborating with a Scout Group to assist.

Steve motioned that we adjourn and Bob seconded at 10:10 am. 

NEXT MEETING: August 12 @ 8:30 a.m. No July Meeting. 

Minutes approved as presented_____________  Minutes approved with changes _________

Jud Sewell – President   Date   Nancy Hightower – Vice President   Date

__________________________________ 

Mary Carol Sheffield– Secretary  Date

CALL TO ORDER: Jud Sewell, President

APPROVAL OF PRIOR MEETING MINUTES:    Approved__X__

FINANCIAL REPORT:     Approved__X__

Executive Director/Litter Coordinator Report

MC Introduced Eric Eberly, Lab Analyst with Paulding County Water and Paulding County Adopt a Stream Coordinator

OLD BUSINESS: 

1. Chamber Trailhead area planted by Steve K. and Amy S.

2. 4-H Rivers Alive Event with Josie Davis, 4-H Agent and Georgia EPD scheduled for Saturday, September 18. 

3. Plan for 2021 Farmers Market Table-Sign up to help! Saturdays, 8 am – 12 pm at Regions Parking Lot-

Date

Volunteer(s)

August 7

August 14

Paulding County Master   Gardeners-Mary Carol Sheffield

Plant sale

August 21

Miller Family

August 28

Paulding County Master   Gardeners-Bob Banks

September 4

Jud Sewell/Robert Cabrera

September 11

September 18

Nancy Hightower

September 25

Robert Cabrera

4. Updates from BOC evaluation of Bylaws and TTF-Tommy presented suggested updates to the Bylaws. Curtis motioned to accept changes as presented by Tommy, Bob seconded. All approved. Updates are attached. Tommy will share with BOC/Frank Baker. Robert will use information to update our compliance with Keep Georgia Beautiful. Steve requests that Tommy delineate the amount of time he spent working on bylaws updates. 

5. Commission member attendance-Meeting schedule

NEW BUSINESS:

6. KGB Compliance-Items addressed in Bylaws updates. 

7. MC on assignment from District, unable to attend September meeting.  

Upcoming events

1) Farmers Market Scheduled through September, except September 11.

2) Farmers Market cleanup on Fridays 

3) Shredder Event-October 23 at New Season. Robert has confirmed with Church ADS, MC will update flyer and share. 

4) Keep Paulding Beautiful Recruiting event in conjunction with November 6 Airport Cleanup event. 

5) January 8, 2022, Bring One for the Chipper-Considering not doing GFC trees for this. 

Steve made a motion to adjourn, Amy seconded, all approved. 

NEXT MEETING: September 9 @ 8:30 a.m. 

Minutes approved as presented_____________  Minutes approved with changes _________

Jud Sewell – President   Date   Nancy Hightower – Vice President   Date

__________________________________ 

Mary Carol Sheffield– Secretary  Date

CALL TO ORDER: Jud Sewell, President

APPROVAL OF PRIOR MEETING MINUTES:    Approved__X__

FINANCIAL REPORT:     Approved__X__

Curtis reported a balance of $2092.15 as of 9/9/21. Our accounts and how they are used was explained.  1) Cash from aluminum cans and donations, kept on hand with Tommy, reported each month to the  

Commission. 

2) County money – usually available starting in October, $7,000 to be used for fees, conferences, 

website, supplies, giveaways

3) Money on hand from closed out bank account – Jud reported about $3000. It was suggested 

that we try to use go ahead and spend those funds.

OLD BUSINESS: 

1. Jud reported that the by-laws as updated have been finalized.

2. Plan for 2021 Farmers Market Table-Sign up to help! Saturdays, 8 am – 12 pm at Regions Parking Lot-Let’s plan to help promote and increase our outreach!

Date

Volunteer(s)

September 11

September 18

Master Gardeners

September 25

Robert Cabrera

3. STEM Expo with School District was highly successful. Robert made connection with all 5 high schools, who each 

had about 50 students attend.

4. Dallas Fall Festival – 10/9 – Amy is working this event. 

5. Shredder is scheduled for 10/23 with church and shredder company. Other details – food, signage, personnel, and logistics on the site are being finalized.

6. Airport Cleanup 11/6 – Will hold the November KPB meeting before the cleanup, invite prospective commission members to attend, Board of Realtors has shown interest.

7. Hearts for Heroes – 11/13 at airport – Jud will man a KPB table, the rest of the Commission will collect trash.

NEW BUSINESS:

Much discussion was held concerning the need for new commission members and how to connect with potential candidates. A motion passed unanimously to have Robert “advertise” on the KPB website and Facebook. His doing this is contingent on Tommy’s sending of letters to those who have been appointed but have not attended meetings. 

Upcoming events

1) Farmers Market

2) Farmers Market cleanup on Fridays 

3) 4-H Rivers Alive Event with Josie Davis, 4-H Agent and Georgia EPD Saturday, September 18. 

4) City of Dallas Fall Festival-October 9

5) Shredder Event-October 23 at New Season. 

6) Keep Paulding Beautiful Recruiting event in conjunction with November 6 Airport Cleanup event. 

7) Hearts for Heroes 11/13

8) January 8, 2022, Bring One for the Chipper-Considering not doing GFC trees for this. 

NEXT MEETING: October 14 @ 8:30 a.m. 

Minutes approved as presented_____________  Minutes approved with changes _________

Jud Sewell – President   Date   Nancy Hightower – Vice President   Date

__________________________________ 

Mary Carol Sheffield– Secretary  Date

Not available at this time

CALL TO ORDER: Jud Sewell, President

READING OF PRIOR MEETING MINUTES:     Approved

FINANCIAL REPORT:     None

OLD BUSINESS: 

1) Bylaws updates approved by unanimous vote of all present. 

2) Sherriff’s office planting-completed December 11, mulched and done!  

3) Executive Director Appointment by BOC-Tommy is meeting with Dave Carmichael, Scott Greene and other county leaders to determine salary for Exec. Director. 

4) Board Recommendations to BOC-Board members appointed at 1/12/2021 BOC meeting include: 

Curtis Miller- Chairman Appointee, Steve Kaecher-Post II Appointee, Sam Farrell and Bethany Helton -At Large Members, Amber Cordell - Post IV Appointee. Tommy will reach out to invite them to our February meeting. 

5) Shirt Purchases-Shirts to Robert is working with his contact to have the logo applied. 

6) Bring one for the Chipper-Date updated by Keep Georgia Beautiful to January 9 -230 trees chipped between the two locations. 

NEW BUSINESS:

1) Arbor Day partnership with Paulding Master Gardeners Friday February 19-from 11 am until 2 pm-Drive thru tree give away in the Extension Office Traffic circle-GFC trees (white oaks and dogwoods) are stored in Extension office outside closet of building.  

2) Christmas Celebration/Gift Exchange

3) Cliff McGrady has been promoted to Zoning Administrator for the City of Hiram. He will continue to serve on the board until a replacement for the Code Enforcement position in Hiram is found and gets some experience, at which point the role will transition to the Code Enforcement officer. 

Upcoming events

1) Arbor Day February 19

2) March 11- Litter Index 

3) April-Shredder Event April 17-pair with E-Recycling? Tommy will check with the E-recycling company to see if they are available on April 17 and if not, we will ask for a May date that works for them and do a separate event. 

4) May-Great American Cleanup activities-March – May. Partnerships-City of Dallas, GHC, 4-H, etc. 

5) June-Farmers Market

Mary Carol moved that we adjourn the meeting, and Bob Banks seconds the motion.

NEXT MEETING: February 11 –Late Christmas Celebration with Breakfast if circumstances allow-at the BOC meeting room @ 8:30 a.m.

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