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CALL TO ORDER: Jud Sewell, President 8:36

READING OF PRIOR MEETING MINUTES:    Approved_X_

FINANCIAL REPORT:     Approved_None__

Executive Director/Litter Coordinator Report- None- ED is not feeling well, LC absent out of abundance of caution due to recent proximity to ED

OLD BUSINESS: 

1) Bylaws recommendations, Recommendations for amendments complete. MC will send document to all Board Members for approval at January Meeting (per bylaws). 

2) Fall Shredder-October 24- 8,682 lbs- Erica and Cliff report it was a successful event. Donations from citizens were monetary, coffee and biscuits for those working. Consider extending time to 1 pm for collection. Update flyer to reflect that we will be there until time and note “Or until truck is full.” 

3) Sherriff’s office planting-Plant recommendations made by Mickey, Soil test complete- Tentatively Dec. 4 at 3pm. Curtis will donate mulch and bring auger to help dig holes. Jud will contact county regarding “Call before you dig.” 

4) Executive Director Appointment by BOC- No update

5) Board Recommendations to BOC (Update Board information)-No update

6) E-recycling in conjunction with April, 2020 Shred Event-still hopeful this will work out. 

7) Boys and Girls Club Project-Partnership with Armacell-Good day. Cleanup went well- 22 employees helped. 

8) Shirt Purchases-Shirts to Robert for logo and receipt for purchase to Tommy for records-Joey reports he has his shirt, but lost his receipt. He will turn his shirt in-Board is aware. 

NEW BUSINESS:

1) Yard of the Month Nominees. Cliff motions that Joey’s nominee 100 Silverwood Drive, Dallas, GA be awarded Yard of the Month. Curtis seconds. No one opposed. Passed. Gift Card from Elrod’s to be awarded in the amount of $50. 

Upcoming events

1) November 7- Airport Cleanup Cancelled

2) Chipper Event-Potentially January 2 at Home Depot-Jud with check with Robert on official Keep Georgia Beautiful Date and details with Home Depot, the Ccounty and cities

3) November 14- "Hearts for Heroes" at the Airport. Sign up for a time:

a. 8-11 Setup and Opening

b. 11-1 Pickup crew

c. 1-3 Pickup crew

d. 3-5 Pickup crew & close down 

NEXT MEETING: Move to December 17 at the BOC meeting room @ 8:30 a.m-If BOC not available, Erica will check Water Dept. Meeting Room calendar. 

Martin’s for Breakfast –Erica will arrange/pick up. Gift Exchange-$20 limit-Gift Cards or Gift

Nancy Hightower motions to adjourn and Joey Collings seconds. At 9:50. 

Minutes approved as presented_____________  Minutes approved with changes _________

Jud Sewell – President   Date   Nancy Hightower – Vice President   Date

__________________________________

Mary Carol Sheffield– Secretary  Date

CALL TO ORDER: Jud Sewell, President, 8:34, Second from Bob Banks

Guests-Scott Greene, David Carmichael

READING OF PRIOR MEETING MINUTES:    Approved_X_

FINANCIAL REPORT:  None.    Approved___

Executive Director/Litter Coordinator Report-Tommy is coordinating with the Clerk to the BOC,  He will distribute money for purchase of board shirts to each board member at Shredder Event on October 24. 

OLD BUSINESS: 

1) Fall Shredder-October 24-New Season, ADS-1 Truck, 2 men, Sam’s will provide lunch, MC will bring MG clicker for Robert, Tent, table, cooler of water, Water Dept will give away water saver kits and KPB will do goody bags. 

2) Sherriff’s office planting-MC will meet with Mickey Gazaway on October 15 to get planting recommendations for screening planting and pull soil test. 

3) Rivers Alive Report-12 Participants, 4-H Share fair, 30 lbs of trash and 3 tire parts, article in New Era

4) Depot Drive Cleanup Report-9 people, City of Hiram with machinery, 

5) Executive Director Appointment by BOC-Tommy recommends waiting until the new calendar year, checking with Rebecca at BOC. 

6) Board Recommendations to BOC-Erica-Post 4, Sandy Kaecher will recommend 2 Post 2 members, MC will draft document of Board Member posts, appointment schedule

7) City of Hiram Cleanup-October 15 at 76 Seaboard Street from 10 am until 12 pm 

8) E-recycling in conjunction with April, 2021 Shred Event – Tommy will connect with Vendor, Robert is planning for logistics at New Season for drop off of both

NEW BUSINESS:

1) Bylaws recommendations-Reviewed 2 pages, will review remainder at November meeting, in the interest of time. 

2) Boys and Girls Club Project-Partnership with Armacell-Raised beds update-October 30 workday

3) Yard of the Month Nominees-Joey and Bob will email photos to all Board Members to vote

4) Election-Voted on Slate of Officers elected to serve through 2021. 

Jud Sewell, President

Nancy Hightower, Vice President

Tommy Leonard, Treasurer

Mary Carol Sheffield, Secretary

Upcoming events

1) October 10 from 8 AM until 10 AM- Rides for Wishes. 

2)  October 10 from 10 AM until 4 PM- Paulding County Fine Arts at the square in Dallas.

3) October 15- SHOCK & AWE Cleanup in Hiram at the old church location

4) October 16- City of Dallas Trash FLASH Mob. 3:00-3:30-Meet at park with Pools downtown to begin-will move through side streets to Helping Hands. 

5) October 19-EPHS FFA Cleanup, 3:00 pm – 5:00 pm 

6) October 22-City of Hiram Downtown Planters-Master Gardener Partnership

7) October 24- SHRED EVENT

8) October 30- Cleanup at the Boys & Girls Club with Armacell-Rolling time frame 10 am – 2 pm

9) November 6 – Time – TBD-Georgia Highlands College cleanup on their campus- 50th Anniversary, 4 campuses with 4 affiliates-Contest for students

10) November 7- Airport Cleanup- Mulch and cleanup around main building-in preparation or Hearts for Heroes

11) November 14- "Hearts for Heroes" at the Airport-Open to public from 11-4, KPB setup early 7 am

12) Homeschool Group cleanup-Likely near Burnt Hickory Park. 

Meeting adjourned at 9:52 am. 

NEXT MEETING: November 12 at the BOC meeting room @ 8:30 a.m.

Minutes approved as presented_____________  Minutes approved with changes _________

Jud Sewell – President   Date   Nancy Hightower – Vice President   Date

__________________________________

Mary Carol Sheffield– Secretary  Date

KPB Meeting Minutes 

Robert     Cabrera

Interim Executive Director  & 

Litter Coordinator

 February 14, 2018

 MEETING CALLED TO ORDER: Jud @ 0830

PRIOR MEETING MINUTES: Reviewed and accepted

FINANCIAL REPORT OF PROGRAM ACCOUNT:  Reviewed and accepted

BUSINESS:

Ø OLD BUSINESS

o Robert

§ Waste Industries – donating $500 towards the ‘clean-up’ at 2 locations

· Trail head @ Chamber of Commerce & Tara Drummond Memorial  Park

o Friday, March 23 @ (time TBD)

o Master Gardeners will decide what will be planted

§ By-Laws / job descriptions (Nancy) 

· Nancy/Erica will be working on the  KPB job descriptions to match the Keep America Beautiful (KAB) job descriptions

o Jud

§ No response from Scott Green regarding applying for a 501©3 status for KPB

Ø NEW BUSINESS

o Cynthia

§ Submitted her resignation to Jud / but will continue to volunteer

§ Willing to remove ‘less than 10 tires’ – notify her after index ride

o Robert

§ Will be making a video for PCTV23 / about what KPB is doing

§ Wants commissioners involved in GAC

· Clean-up on the Silver Comet Trail locations (within each post)

o Post 1 –

o Post 2 - 

o Post 3 – Vernon Collette / Caboose

o Post 4 – 

o Post 5 – 

§ Calendar / Dates

· FLASH TRASH MOB

o March 16 – Dallas / 2:30 – 3:00

o March 20 – Hiram / 12:30 – 1:30 @ Ben Hill Strickland Sr. Mem. Park

o March 23, 24 – Dallas Health Fair

o April 11 – meeting at Georgia Highland College (GHC) 4th floor board room

§ Earth Day @ GHC immediately following the meeting

§ Each organization can have a table

o April 21 – Shredder Event – April 21 @ New Season Church / 9am – noon

o May 4 – STEM Day @ Hiram Elem.

o May 5 – Great American Clean-Up (GAC)

o Jud

§ Asked/presented Bob Banks as a Post 3 Representative

· Nancy will speak to Commissioner Collette about nominating him

§ Litter Index Ride on March 14 @ 8am

· Meet at this building / using 2 vehicles / Invite your commissioner

· CC Tire Recovery (Cynthia) is offering, after the Litter Index, the recovery and disposal of up to 75 units (tires) / Units must be visible from road side and be at least 3- to 10 units per location for feasibility – please inform her if you find any tires

o Erica / Clifford

§ The purchase of a thumb drive to maintain KPB information (Jud will supply by next meeting)

§ Shredder Event – April 21 @ New Season Church / 9am – noon

· *tax season is over / Hardee’s will supply breakfast

o Mary Carol

§ Christine Murphy (Upward Bound Math/Science @ HHS & EPHS)

· May 5 Event – may volunteer with GAC?

ADJOURNMENT: There was a motion to adjourn by _Joey___, the motion was seconded by _Cynthia_ and approved unanimously @ 0940.

NEXT MEETING: March 14 will be our ‘Litter Index Ride’ - starts   8:00am

Minutes approved as presented_____________ Minutes approved as ____________

With Changes _________

Jud Sewell – President   Date   Nancy Hightower – Vice President     Date

__________________________________

Clifford McGrady – Secretary  Date

*AFTER THE MEETING NOTE

v Clarification is needed, from Tommy Leonard, regarding the KPB budget of $5,000.00. It is requested that he attends our next regular meeting

KPB Meeting Minutes

CALL TO ORDER:  By Jud @ 0830

READING OF PRIOR MEETING MINUTES: 

Minutes presented for approval

NOTE - Remove Cynthia from the distribution list

Motion to approve, with correction, made by Nancy and seconded by Erica 

(All voted in favor to approve)

Approved _X

READING OF FINANCIAL REPORT:  

Report presented for approval

Motion to approve made by Clifford and seconded by Mary Carol

(All voted in favor to approve)

Approved _X

NEW BUSINESS: 

Jud donated 2 thumb drives to KPB (1 for secretary & 1 for treasurer)

Finalize Great American Clean Up Plans/Locations  (May 5th / 9a – 11am)

Post 1 - Jud contact Interrool as a location

Post 2 – Tara Drummond Park / Erica & Joey

Post 3 – Caboose / Nancy, Clifford & Sybil

Post 4 - *Robert will talk with Commissioner Crowe about the location (Burnt Hickory Park??)

INVITATIONS – Mary will send out ‘EventBrite’ notices – via social media

· Start / Finish Times

Each location can ‘do whatever’ they desire

· Clean Up locations for all Posts

We are asking for each post commissioner to attend

§ Vernon Collette - will attend

§ Tony Crowe - 

§ Dave Carmichael - 

§ Todd Pownall – 

· Supplies 

Each location will let Robert know what they need

Pickers / gloves / trash bags / shovels / rakes / give-away bags / KPB signs

COST OF PLANTING @ TARA DRUMOND ($250) WILL BE COVERED BY KPB INITALLY AND THEN REPLACED BY THE DOANTION FROM WASTE INDUSTRIES

Motion made by Mary C and seconded by Nancy

Tara Drummond and Chamber Trailhead project - will suggest these become part of the Great American Clean Up 

Waste Industries is still committed to donate

· 501©3 updates (Jud)

The county does not want to establish a non-profit account

They gave him the name of Jim Mitchner as a possible source to get it done for us

· Board members are ‘expected to donate’ to the board

· Bank Account (Jud)

Motion made (Mary) to establish an account at Wells Fargo & get a re-usable gift card for Robert, second by Nancy

Open an account at Wells Fargo (Hiram)

2 signatures

*Loadable Visa Card

- We set criteria for usage / storage / 

- Robert submits budget for use / then we approve

Reschedule Shedder Event

· Check on June 9th

Training Costs – 

$5,000 Budget explanation from Tommy – he is not available

- Training was paid for by the county (training/hotel/per diem)

Additional items
 

JUD REQUESTED DATA ON CITATIONS TO PRESENT TO COMMISIONERS

TEE-SHIRTS – costs will come from KPB / $210 / 24 shirts / second order for board member sizes / Jud will take payment to vendor today

VOTED – Motion by Joey, seconded by Nancy

Mary will establish ‘mid-meeting’ communication process

- Establish event SOP / Jud

- HOLD HARMLESS FORM (reestablish/put online)

MEMBER INPUT & ANNOUNCEMENTS:

Nancy – 

VOTE – to amend the by-laws /

Motion made by Mary and seconded by Erica to make Joey & Cliff part of the board

JOEY & CLIFF were not members of the By-Laws (officially)

ADJOURNMENT – Joey made a motion to adjourn @ 1000, and it was seconded by Mary C